Privacy Policy

Effective date: 1 January 2026. Calmbranchmedia (operated by Calmbranch Media Ltd) is committed to protecting the personal data of visitors, contributors, and those who contact our editorial office. This policy explains what data we collect, why we collect it, how we use and share it, the lawful bases for processing, retention practices, and how you may exercise your rights. It applies to data collected via this website, by email, or through direct editorial correspondence. Our registered editorial office is located at Calmbranch Media Ltd, 12 Baker Street, London NW1 6XE, United Kingdom. For inquiries about this policy, data access, or corrections, please contact [email protected] or call +44 20 7946 0123.

Information We Collect

We collect limited categories of personal data necessary to support editorial and administrative functions. When you contact us or submit materials, we may record your name, institutional affiliation, professional email, telephone number (if provided), and the content of your message. When you subscribe to notifications or request materials, we store your contact details and any preferences you specify. We also collect technical information automatically when you visit the site (for example, IP address, browser type, device information, the pages you visit and timestamps). This technical data is used to maintain and secure the site and to produce aggregated, non-identifying analytics. We do not collect sensitive personal data as part of routine editorial activity. If sensitive data are provided inadvertently, we will treat such information carefully and delete or anonymise it unless retention is required for legitimate legal or archival reasons documented to the requester.

How We Use Information

Personal data you provide for editorial correspondence are used to respond to queries, process provenance requests, manage corrections, and administer editorial workflows. Contact data for subscribers are used to send publication announcements or updates when you opt in. Technical and analytics data help us operate, secure, and improve the site. We may use aggregated, non-identifying analytics to understand usage patterns and to prioritise editorial improvements. Where we rely on your consent (for example, optional newsletter subscriptions) you may withdraw consent at any time. For legitimate editorial processing (such as responding to provenance requests or processing corrections) our lawful basis is our legitimate interest in providing an independent information service and appropriately responding to enquiries. We do not use collected personal data for automated profiling or for advertising purposes.

Cookies and Tracking

Our site uses essential cookies necessary for site operation and optional cookies for analytics. The cookie consent banner enables you to accept or reject non-essential cookies. Essential cookies enable basic features such as session management and accessibility preferences. Non-essential cookies used to aggregate anonymous analytics data are only activated with consent. We employ lightweight analytics tools configured to minimise collection of personal data and to anonymise IP addresses where possible. You can manage cookie preferences at any time by revisiting the cookie control in the site footer or by using your browser’s privacy settings. The cookie banner records your preference securely in local storage to avoid repetitive prompts.

Data Sharing, Processors, and Transfers

Calmbranchmedia does not sell personal data. We may share personal data with trusted service providers who act as processors for hosting, analytics, security, and email delivery. Processors are contractually required to process data only on our instructions and to implement appropriate technical and organisational measures. When data processing requires transfer outside the UK, we ensure transfers are governed by appropriate safeguards such as standard contractual clauses or by limiting processing to providers with adequate protections. For transparency, requests for provenance that involve third-party custodians are documented in the publication provenance log and require the requester to follow the original custodian’s access procedures where applicable.

Retention and Security

We retain editorial correspondence and subscriber contact data only as long as needed to respond to enquiries and to meet legal or archival requirements. Publicly published provenance logs and dataset extracts are versioned and archived to maintain a record of corrections; these archives do not contain unnecessary personal identifiers. We implement reasonable technical and organisational security measures, including TLS encryption in transit, access controls, and periodic reviews of processor security practices. However, no system is entirely risk-free; if a security incident affecting personal data occurs, we will assess impacts and, where required by law, notify affected individuals and regulators in a timely manner.

Your Rights and How to Exercise Them

Depending on your jurisdiction, you may have rights to access, correct, restrict or object to processing, request portability of your data, or request erasure of personal data we control, subject to applicable legal exceptions. To make a request, contact [email protected] with details of your request and evidence of identity if required. We will acknowledge receipt and, where appropriate, respond within statutory timeframes. We may retain records necessary to comply with legal obligations, resolve disputes, prevent fraud, or enforce our agreements. If you are located in the UK or EU and remain unsatisfied after contacting us, you may lodge a complaint with a supervisory authority in your jurisdiction.

Children and Minors

Calmbranchmedia’s content is intended for professional, educational, and adult research audiences. We do not knowingly collect personal data from children under 16 through this site. If we become aware that personal data of a minor has been collected without appropriate consent, we will take reasonable steps to delete it. Parents or guardians with concerns should contact [email protected].

Updates to This Policy

We review this policy periodically and may update it to reflect changes in law, our practices, or site features. Material changes will be indicated by updating the effective date and, where appropriate, providing a notice on the site. We encourage readers to review this page regularly for the most current policy.

Contact

For privacy or data subject requests, please contact: Calmbranch Media Ltd, 12 Baker Street, London NW1 6XE, United Kingdom. Email: [email protected]. Phone: +44 20 7946 0123. For general inquiries you may also use our Contact page.